E-mail
 | Use this page to post planning tasks / assignments. |
Planning Committee (tentative)
- Mary Kay Bianchi: SNtial (local co-chair)
- Sarah Gladstone: Pogstone
- Jim Taylor: Rooty Hollow
- Young-Jin Kim: Emphanos
- Dave Greenberg: CiviCRM.org (core team co-chair)
Links
Next meeting "doodle" times signup
CiviCon 2011 Marketing
CiviCon 2011 Session Proposals
CiviCon Event Info/Registration
Planning Tasks
Task assignments and target dates
Task |
Assigned To |
Completed By |
Status |
|---|---|---|---|
Recruit planning committee and local co-chair |
Dave |
12/10/10 |
Completed |
"Tracks" structure on session proposals page |
Jim |
1/5/2011 |
|
Design sponsorship program |
Greg Heller |
1/5/2011 |
|
Swag (giveaways) - select, design, produce |
TBD |
||
Check out location signage, etc. |
Mary Kay |
1/5/2011 |
|
Banners - printing source / cost |
Young-Jin, Jim |
1/5/2011 |
|
Check for overflow spaces (Sync center, Regis, ?) |
Mary Kay |
1/5/2011 |
|
Identify /nominate possible Plenary speaker |
everyone |
1/5/2011 |
|
Scout After-party locations (est 30-50 attendees) |
Young-Jin |
1/5/2011 |
|
Contact the DrupalCon folks dealing with the hotels |
Young-Jin |
1/5/2011 |
|
PR Blurb-develop & put out for review |
Dave |
12/20/2011 |
|
CiviCon page on CiviCRM.org (keep me posted, register) |
Dave |
1/5/2011 |
|
Add your marketing networks to marketing page |
everyone |
1/5/2011 |
Hotel Rooms at Sheraton (DrupalCon)
Sheraton $175/night (Reservation Link to Book Rooms)
Banner Printing in Chicago
$3.99 per square foot (e.g. 6 ft by 4 ft comes out to about $96) Chicago Printing Center
Task Brainstorm
- Secure venues
- CiviCon: 1 room for ~100 + 3 breakout rooms for ~25 participants, wifi, projector screen in all 4 spaces
- CiviCon "after party"/gathering
- User and Developer Training sessions: 2 rooms, up to 20 participants each, wifi, projector screen
- Recruit Sponsors
- beverages / snacks
- after party
- venue fees?
- broadcast / streaming?
- Recruit session proposals / panels / moderators and finalize agenda
- PR / marketing for the conference
- Recruit / Manage Volunteers (conference day)
- Schedule manager
- A/V lead and A/V+session monitors for each room
- Registration/check-in desk
- Room setup and breakdown
- Refreshments coordination / setup
